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Policies and Procedures Manual - Section 5 - Committees

Table of contents

Authority
Standing Committees
Executive Director Performance Evaluation and Compensation Committee

 

Authority

NCRA committees and task forces serve only in an advisory capacity, making recommendations to the Board of Directors for its consideration.

 

Standing Committees

Council of the Academy of Professional Reporters (CAPR)

These guidelines have been adopted to ensure that all candidates for Fellowship will be considered under equal and consistent standards:

Internal Procedures for Fellows Nominations

  1. Only those nominees who receive three-fourths of the votes in the affirmative shall be recommended to the Board of Directors. Abstentions shall not be counted as votes for this purpose.
  2. Nominees must meet three (3) of the five (5) eligibility criteria as set forth in the NCRA Constitution and Bylaws.
  3. Nominees must be supportive of the goals of the Association.
  4. Nominees will have demonstrated leadership quality.
  5. When nominations make mention of committee reports and presidential messages, they must be supported by documentation of a nominee’s NCRA Board, committee and task force service, as well as documentation of advanced certifications held by each nominee to facilitate the work of the committee. NCRA staff shall provide records of the nominee’s service within the records of the NCRA.
  6. Any discussion of Fellows nominations will be held in executive session.
  7. The Board of Directors will be notified of reasons why nominations have been declined.
  8. Applications may be held over and resubmitted for the next year.
  9. Nominees who are current members of the NCRA Board of Directors shall not be eligible for recommendation until they have completed their terms.
  10. Members may not self-nominate for Fellowship in the Academy of Professional Reporters.
  11. Nominations must be submitted by a Registered Member of NCRA or be accompanied by at least one letter of support from a Registered Member of NCRA.
  12. Support letters will be accepted from non-members.
  13. Nominations/supporting information will not be accepted after the deadline. 

Council on Approved Student Education (CASE)

  1. The CASE Award of Excellence is only conferred upon instructors at NCRA-approved programs.
  2. Anyone can make nominations, including students and non-members.
  3. Nominations/supporting information will not be accepted after the deadline. 

Distinguished Service Award (DSA) Committee

 
  1. The National Court Reporters Association Distinguished Service Award may be awarded annually by the Board of Directors to a member of the Association.
  2. The purpose of the National Court Reporters Association Distinguished Service Award is to encourage and recognize work amounting to distinguished service by individual members of the National Court Reporters Association for the benefit of the court reporting and captioning professions.
  3. A recipient of the Distinguished Service Award shall meet the following qualifications:
    1. Shall be a Registered Member of the Association in good standing or a Registered Retired Member [i.e. RPR (Ret)] or a Registered Retired Lifetime Member who was a member in good standing upon retirement.
    2. Shall not be acting as a member of the Distinguished Service Award Committee or as an Officer or Director of this Association.
    3. Shall not be an NCRA Past President until three years has elapsed upon conclusion of Board service. 
    4. Shall have been involved in NCRA affairs on an extensive level during which involvement the candidate shall have rendered distinguished service to this Association which has contributed to its good reputation, general welfare, or worthy accomplishments. The Committee may consider, among other things, services rendered to state and other reporting associations, public affairs and public relations, writing for association publications, and the advancement of the profession.
  4. DSA Committee members’ terms are governed by Article XII, Section 2(d) of the Constitution and Bylaws. In addition:
    1. The Chair of the DSA Committee shall be designated by the President. Before beginning its deliberations, the Distinguished Service Award Committee shall be provided by NCRA staff all documents within the records of NCRA relating to a nominee’s NCRA committee and task force service as well as documentation of advanced certifications held by each nominee to facilitate the work of the committee
  5. The Committee shall meet via conference call to consider all candidates nominated in that year plus any eligible candidates carried forward from prior years.
    1. The Committee shall determine either:
      1. The individual from among these candidates to recommend to the Board for designation as the DSA; or
      2. That no DSA should be awarded in that year and so recommend to the Board.
    2. The Committee may direct that the name of any candidate or candidates not selected be carried forward for consideration by the next year’s DSA Committee.
  6. The Board of Directors gives authority to the DSA Committee to seek additional support on members who have been recommended for the DSA from nominators.
  7. Nominations for the Distinguished Service Award may be submitted to the Committee only by voting Members of the Association or by recognized affiliated associations together with supporting information. Upon receipt of at least one nomination from a voting Member or affiliated association, all other submissions (including non-members) are accepted as supporting documents.
  8. Nominations/supporting information will not be accepted after the deadline.
  9. Names of candidates shall not be published. The award in any year shall be determined by a majority vote of the Board of Directors following consideration of the report of the Distinguished Service Award Committee. Pursuant to the Bylaws, the Board may accept or reject the Committee’s recommendations. The Board may not independently select its own recipient for this award. In the event the Board rejects the Committee’s recommendation, the Committee shall, within 10 days after notification, either select an alternate nominee or recommend that no DSA be awarded that year and forward its recommendation to the Board.
  10. The award shall be presented at an appropriate function during the annual Conference, at which time the recipient shall also be presented a DSA plaque signifying the award as well as a DSA pin. The DSA recipient should also that year be recognized by announcement in the same manner as any Officer or Director of the Association.
  11. Following the presentation of the award in any year, an article, along with biographical information regarding the DSA recipient, shall be published in the Journal of Court Reporting.

Nominating Committee

  1. Only voting members may submit Board nominations.
  2. Members may self-nominate.
  3. Nominations and candidate acceptance must be received by the deadline. Upon acceptance, names of candidates will be posted on the NCRA website.
  4. Letters of support or other informational letters, questionnaires, and supplemental information (such as reference letters) are due by the questionnaire deadline, which is usually 21 days after the nomination deadline. Reference letters must be submitted by the candidates. Reference letters may be from non-members. 
  5. One person who served on the preceding year’s NCRA Nominating Committee shall be appointed to the Nominating Committee the following year.
  6. The Nominating Committee shall meet with the President, President-elect and Executive Director prior to interviews.
  7. The slate will only be presented to the President, President-elect, and Executive Director prior to public announcement.
  8. The Chair of the Nominating Committee will call each of the candidates to give them helpful feedback on why they were not chosen and to encourage them to run again. For consistent messaging, all communications with candidates regarding the interview and selection process should only come through the Chair.
  9. The candidate shall be informed about the duties, obligations, and responsibilities of the office, as well as board policies.
  10. Discussions, whether verbal or written, of the Nominating Committee are confidential (and shall be treated as executive session) by the Nominating Committee and the candidates. 
  11. The Nominating Committee Alternate will be included in all activities of the committee up until deliberations; however, the alternate will not be an active participant in the interviews. Should one of the committee members be unable to continue in their duties at any time, the alternate will join as a full member of the newly reconstituted committee and the original committee member will have no further involvement in interviews or deliberations.
  12. Past Board members shall not serve on the Nominating Committee until at least three years after the conclusion of their Board service.
  13. All Board nominations shall be anonymous to the Nominating Committee.

 

Executive Director Performance Evaluation and Compensation Committee

The President, President-Elect, Vice President, Secretary-Treasurer, and Immediate Past President will serve as the Executive Director & Performance Evaluation and Compensation Committee.